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Social Welfare Department 

Environmental Report 2017

Introduction

         This report sets out the green measures taken by the department in 2017.

Policy and Objectives

2.       As a government department and a member of the community, we are committed to supporting Government’s policies on environmental protection and sustainable development. To this end, our objectives are to promote a green culture among staff of the department and our working partners and to do our best in adopting green management and practices in our workplace.

Green Measures Adopted in 2017

3.       During the year, the department has made continuous efforts in cultivating and fostering a personal responsibility among staff members for the care of the environment. While most of our operation units are office-based, we have endeavoured to adopt good office practices aiming at reducing the use of, reusing as well as recycling valuable resources such as paper and energy.

4.       As part of our commitment to sustainability, we have uploaded a wealth of Green Tips onto our intranet to raise staff awareness on and encourage office participation in waste minimisation, waste recovery and energy conservation. The Department’s green housekeeping measures for the year are summarised below.

 

I. Reduce
Control of paper consumption Since paper is the major resource consumed in our offices, continuous efforts have been made to reduce consumption of photocopying paper through wider use of electronic communication.

Despite the establishment of new teams and implementation of new initiatives in 2017 resulting in a greater demand for paper, the department managed to control paper consumption to 69 891 reams, decreased by around 6.5% from 2016, in which 99% of paper consumed in 2017 was recycled paper, about 6% increase in proportion when compared to 2016.

To reduce the damage to the environment, we shall continue to encourage the use of recycled paper in our offices and avoid using woodfree paper.

 
Use of electronic platform All offices have been equipped with email facility. It has become a standard practice to circulate reference documents by email instead of hardcopies.

To further reduce the department’s carbon footprint, we have opted for the electronic version of key government publications such as the Policy Address and the Budget to allow for paperless distribution within the department.

Our offices have been reminded to reduce the production of printed publications and encouraged to upload publications onto the department’s homepage for public access.

Documents for internal circulation are uploaded onto the departmental intranet portal for viewing by staff. Staff members are advised to collect and submit returns in electronic format through the portal.

Our offices have also adopted the green practice of drafting documents in soft copies.

 
Double-sided printing Thermal fax machines have been phased out to reduce the need of making a second copy of fax for filing. All offices are provided with plain paper fax machines.We have reduced our office stationery needs by printing on both sides of paper. Newly procured photocopiers and printers are equipped with double-sided printing function.
 
Phase out thermal fax Thermal fax machines have been phased out to reduce the need of making a second copy of fax for filing. All offices are provided with plain paper fax machines.
 
Minimise the use of envelopes Thermal fax machines have been phased out to reduce the need of making a second copy of fax for filing. All offices are provided with plain paper fax machines.Our offices have stopped using envelopes for despatching unclassified documents.  Staff members are advised to reuse the envelopes as far as practicable.
 
Minimise the use of envelopesReduce consumables Staff members are encouraged to use their own cups and drinking glasses instead of disposable paper cups. Refillable ball pens and clutch pencils are widely used in our offices to minimise waste.

The department has also encouraged staff members to use electronic greeting cards in replacement of printed cards on festive occasions.

 
Electricity conservation Staff members are encouraged to use their own cups and drinking glasses instead of disposable paper cups. Refillable ball pens and clutch pencils are widely used in our offices to minimise waste.

The department has also encouraged staff members to use electronic greeting cards in replacement of printed cards on festive occasions.
Guidelines on saving electricity through economic use of lighting, air-conditioning, photocopiers and computer equipment have been issued to all offices.

Our offices have maintained air-conditioning temperature set point at 25.5˚C in summer months to lower energy demands. It is our practice to carry out routine checks to ensure computers and office equipment are switched off during lunch breaks and after office hours. In addition, we have accelerated the adoption of energy-efficient and low-carbon technologies in our offices, such as motion sensor lighting and electric vehicles, to reduce energy consumption in our daily operation. We will continue to closely monitor our electricity consumption level.

The Tuen Mun Children and Juvenile Home (“the Home”) is committed to mitigating climate change through energy saving.  The Home has implemented / will implement the following energy management opportunities and housekeeping measures, with a view to reduce additional 5% electricity consumption over five years from 2015/16 to 2019/20, using 2013/14 as the baseline.  Relevant energy saving measures include:

- Arranging staff training in energy conservation
- Forming energy management committee
- Putting up energy conservation signs
- Adjusting the temperature of air-conditioning units
- Upgrading of split type air-conditioning units with energy saving labeling
- Upgrading the Central Control and Monitoring System
- Enhancing the Mechanical Ventilation and Air-conditioning System
- Enhancing the light fittings
- Switching on external lightings according to the duration of sunshine

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The Home’s Energy Utilisation Index (EUI) in 2013/14
Water demand management Timed taps and dual-flush flushing cisterns have been installed in some of our toilets in order to reduce water usage and more importantly, reduce sewage generation.
 

 

II. Reuse and Recycle
Reuse envelopes and file jackets Timed taps and dual-flush flushing cisterns have been installed in some of our toilets in order to reduce water usage and more importantly, reduce sewage generation.It is a standard practice in our offices to reuse envelopes and file jackets that are in good condition.
 
Use recycled paper Recycled paper is used in most of our offices.
 
Use single-sided paper for drafts Single-sided paper is used for drafts and printing internal documents.
 
Set up green trays next to photocopiers and LAN printers Green trays are set up next to photocopiers and LAN printers to facilitate printing with paper that has been used on one side.
 
Recycle waste paper Waste paper is collected for recycling as our regular practice.  In 2017, the department has collected a total of 177 kg of waste paper.
 
Recycle toners It is our standard practice to return used toners of laser printers to suppliers for recycling.
 
Provision of recycle bins Recycle bins are provided in offices for collecting waste paper, cans, bottles and unwanted CDs.
 

 

III. Other green initiatives
Continuous monitoring Timed taps and dual-flush flushing cisterns have been installed in some of our toilets in order to reduce water usage and more importantly, reduce sewage generation.Periodic surveys are carried out to gauge the extent of adoption of green measures by individual offices and to monitor their improvement over time.  Reminders are sent from time to time to alert staff members to keep an eye on the implementation of green measures in their offices.
 
Departmental guidelines
 
Guidelines on green office practices are in place for reference by all offices.
 
Green procurement It is a mandatory requirement for our cleansing contractors to use biodegradable garbage bags. The use of correction fluid and batteries with mercury, which may cause hazards to environment, are discouraged in our offices.
 

 

IV. Promotion of green message/practice to Non-governmental Organisations (NGOs)
Use of homepage Timed taps and dual-flush flushing cisterns have been installed in some of our toilets in order to reduce water usage and more importantly, reduce sewage generation.Circulars and documents relevant to NGOs are promulgated through the department's homepage.
 
Electronic communication The department has promoted the use of electronic communication with NGOs.
 
Regular returns and submissions NGOs have formed the practice of filing returns in electronic format.
 

 

Comments

5.     We welcome any comments or suggestions on this report. Please send them to admenq@swd.gov.hk 

Social Welfare Department


April 2018

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